People finder database

Notes on the visual redesign process

People finder database

Postby dsockrider » Mon Apr 05, 2010 11:42 am

I pull contact information directly from the people finder database for two reasons:

1. Contact information is always current sitewide.
2. Pulling from the database makes it harder for spambots to harvest email addresses.

Recently, the people finder database starting listing staff member's home addresses as the first contact info on the page.

It was suggested I can hide the home information with CSS, but I was never told how, and I don't see any style surrounding that info.

How can we get rid of staff member's home addresses as primary contact info?
Can this be changed and will it be changed? ...or Do I have to go back to manually creating contact info with a 'mailto:', so we don't give out home addresses on a public website?
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Postby acoleman » Tue Apr 06, 2010 2:36 pm

If you're pulling a record and don't wish for a certain area to be shown, it's probably best to create a CSS exclusion on whichever page you're pulling to.

For instance, if you don't want their work address to appear, just put this code in the head tag of your page (or in your site CSS file)...

Code: Select all
<style>
#maincontent #adr workAdr {
display:none
}
</style>


To find the different peoplefinder classes, just do a "view source" on a page when it's rendered and then look at the surrounding tags. Editing your CSS exclusions (or changing the formatting on lines, titles, etc) can be done to a pretty fine level on PF output.
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HOME Addresses being displayed

Postby dsockrider » Thu Apr 08, 2010 12:07 pm

My main concern is the home addresses being displayed. A current situation with a problem ex-student makes this an especially high priority problem to fix.

Example: http://engineering.unl.edu/contact-us/D ... iams.shtml

I put the CSS code in as you instructed and the home address is still visible.

I noticed that the home address and the work address has the same id:

<div id="workAdr" class="adr">
<span class="type">Local</span>
<span class="street-address">8216 Chestnut Ln</span>

<span class="locality">Lincoln</span>
<span class="region">NE</span>
<span class="postal-code">68510</span></div>
<div id="homeAdr" class="adr">
<span class="type">Home</span>
<span class="street-address">8216 Chestnut Ln</span>

<span class="locality">Lincoln</span>
<span class="region">NE</span>
<span class="postal-code">68510</span></div><span class="title">Director of Retention</span>
<span class="org">
<span class="organization-name">University of Nebraska-Lincoln</span>
<span class="organization-unit">College of Engineering</span>

</span>
<div id="workAdr" class="adr">
<span class="type">Work</span>
<span class="street-address">114 OTHM,</span>
<span class="locality">Lincoln</span>
<span class="region">NE</span>
<span class="postal-code">, 68588-0642</span>
<div class="country-name">USA</div>

</div>
<div id="workTel" class="tel">
<span class="type">Work</span>
<span class="value"><a href="tel:%28402%29472-8309">(402)472-8309</a></span>
</div>


While it's important to remove staff member's home address from their offical work contact listing, it's also important to list their work address and office number. With the same ID for both home and work addresses, is this possible?
dsockrider
 
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Joined: Fri Dec 16, 2005 10:37 am
Location: Engineering

How individuals can fix

Postby dsockrider » Thu Apr 08, 2010 2:12 pm

I just received this message from our office manager:

If you go into your WAM account, there's a spot under the "My Records" section of the left navigation menu that's called "Addresses". Click on there and you can delete your local address and/or restrict your records. That does prevent your address/phone number from showing up in the PeopleFinder immediately. :-)
dsockrider
 
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Joined: Fri Dec 16, 2005 10:37 am
Location: Engineering

Postby dsockrider » Fri Apr 09, 2010 10:28 am

Apparently neither the CSS or WAM acccount solution remove the home address. I'm just removing our Dean's office staff contacts that are pulled directly from the people finder database and replacing with static text until a solution is found.

Here' a message from a female staff member:
I think there may be a solution available, but I don't know what it is. I would really appreciate you or the person that is in the "know" on this checking into this. Currently, I and another coworker are being stalked by a former student and knowing that my home address is out there where he can see it is really unnerving.
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Location: Engineering

Postby bbieber2 » Mon Apr 12, 2010 1:20 pm

I've already replied offline, but here's some more info for completeness.

If the student contacts Registration and Records, they can set the 'Privacy Flag' and remove personal student details from the public directory.

The change was introduced when the Identity Management team combined the identity information for faculty/staff/students into one single record with multiple affiliations. This means that faculty/staff that also take classes will now have one username and password but will be able to access both student and fac/staff resources and applications at UNL using one username and password with no s- prefix. As a side-effect, all of the student data fields deemed "public information" by the Board of Regents could show up under their single record within the public directory.

For more information on how to update directory information, see this page within the wiki:
http://www1.unl.edu/wdn/wiki/How_to_upd ... oplefinder
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Postby Erin Paseka » Tue May 18, 2010 10:25 am

For full-time employees who are also students:

Some of my coworkers have stuff like this showing up in Peoplefinder:
"Graduate Student, EDUS–Graduate StudiesDirector of Graduate Recruitment"
"Junior, Undeclared–General StudiesFellowship Specialist"

1. Can you add a line break when there's student data + employee data, so it doesn't all run together?

2. Have you considered putting employment info before student info? Putting student info first is going to be misleading for a lot of full-time employees, and considering how little info is there for students, I'd guess that more searches are for employees.

3. I hadn't known that student level/major info was in Peoplefinder. I stumbled across it today and immediately warned coworkers to check their info and talk to Reg & Rec if they want student info suppressed. But how were they to know that this had been exposed as though it's part of their public professional contact info? Were they warned at all?
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Postby smeranda » Wed May 19, 2010 1:55 pm

Erin:

Thanks for your suggestions. We are currently doing a complete revamp of Peoplefinder and including the new online Centrex info (since the Centrex has been discontinued). We'll look at this issues in the upcoming release.

As for the student level/major information, this is determined to be public information by the Board of Regents. In our survey of random students last fall, 98.99% of our sample indicated no security concerns from displaying level/major information and nearly 64% indicated they expect to find this when searching for other students (94% expect to find an email address, but BoR policy prohibits the sharing of this info).

Thanks!
Seth Meranda
User Experience Architect
University Communications
(402) 472-8513
seth@unl.edu
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Postby dsockrider » Mon May 24, 2010 2:50 pm

What is the policy in showing staff member's home addresses?
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Postby smeranda » Mon May 24, 2010 3:06 pm

I don't believe the Board of Regents, or Academic Affairs has a policy on this. Nonetheless, LDAP does NOT have local addresses for Faculty/Staff. However, if the Faculty/Staff member is also a student, then LDAP does have a local address (it comes from SIS+). Regardless, http://peoplefinder.unl.edu does not display local address.
Seth Meranda
User Experience Architect
University Communications
(402) 472-8513
seth@unl.edu
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Faculty Home Address

Postby dsockrider » Wed Jun 16, 2010 1:45 pm

Nonetheless, LDAP does NOT have local addresses for Faculty/Staff. However, if the Faculty/Staff member is also a student, then LDAP does have a local address (it comes from SIS+). Regardless, http://peoplefinder.unl.edu does not display local address.


A faculty member contacted me about having his home address displayed in the people finder database. How do we get rid of it?

Engineering HR says they can't control what is displayed in the output. Who does have the power to remove faculty home addresses?
dsockrider
 
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Joined: Fri Dec 16, 2005 10:37 am
Location: Engineering

Re: Faculty Home Address

Postby smeranda » Wed Jun 16, 2010 10:26 pm

dsockrider wrote:A faculty member contacted me about having his home address displayed in the people finder database. How do we get rid of it?

Engineering HR says they can't control what is displayed in the output. Who does have the power to remove faculty home addresses?


What's the userid (or provide a link to the current peoplefinder record)?

If this is happening, somehow the local address was inputted into the incorrect field. It is true your HR department can't control the output, but they can control the input. Here is more information on updating Peoplefinder record information:

http://www1.unl.edu/wdn/wiki/About_Peoplefinder#Faculty.2FStaff
Seth Meranda
User Experience Architect
University Communications
(402) 472-8513
seth@unl.edu
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